Job Description

Job Description and Duties

Review, audit and make payments for various contracts, purchase orders, Inter-agency contracts, delegations and estimates. Process various miscellaneous invoices such as utilities, maintenance, auto repair, freight, direct transfer for California Highway Patrol (CHP) within the time frames required by the Prompt Payment Act.

Verify that invoices comply with all applicable laws, rules, and regulations prior to payment. This includes auditing invoices and supporting documents to ensure compliance with the State Administrative Manual, Government Code, Department of General Services Government Claims Program rules and departmental policies. Use Financial Information System for California (FI$Cal) on a daily basis to process invoices.

Utilize FI$Cal reports to keep track of payment history to make sure not to exceed the contracted authority. Research and make adjustments and corrections as needed.

Review prepare coding and process direct transfer invoices from other state agencies. Analyze the specific expenses and ensure the invoices are coded and entered into FI$Cal accurately and timely.

Within the assigned workload, review daily FI$Cal errors and denied vouchers by the State Controller's Office (SCO) and work with the supervisor to determine the corrective action necessary. Work with the area offices and the suppliers to resolve any discrepancies in the invoices. Calculate the late payment penalties and dispute the invoices as needed. Handle abatements properly according to Departmental policies. Work with supervisor and Business Service Section for them to liquidate any remaining encumbered balance after the work has been completed and the final invoice has been paid.

Coordinate with departmental personnel, suppliers and other agencies regarding interpretation of contracts and inter-agency agreements, payments of invoices, invoice approvals, late payment penalties, unauthorized charges, and voucher corrections.

Other duties, within the scope of the classification, as assigned.

You will find additional information about the job in the .

Working Conditions

Office cubicle environment with computers, phones, copy and scanning machines.

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.

Possession of Minimum Qualifications will be verified prior to appointment. To satisfy the minimum qualification requirement with education, you must include your unofficial transcript(s)/diploma for initial review. Original diploma or official, sealed transcripts will be required prior to the start date. Applicants with foreign transcript(s)/degree(s) must provide a third-party transcript/degree credential evaluation that indicates the number of units to which the foreign coursework is equivalent.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Ability to qualify for a fidelity bond. Good organizational skills; knowledge of accounting principles and procedures; strong personal computer knowledge; ability to communicate tactfully and effectively.

Benefits

Newer gated campus located close to Downtown Sacramento; offers free parking, electric vehicle charging stations, ATM machine, gym, on-site Bistro, and is close to a light rail station. Close to bike/walking paths along the American River.

Benefit information can be found on the CalHR website and the CalPERS website.

Additional Application Submission Requirements

Interested individuals shall submit a Criminal Record Supplemental Questionnaire and a Statement of Qualifications with their STD. 678 Employment Application.  Hard copy applications must also include the classification title, job control number (JC-44029) and/or position number 388-071-4546-716 on the application.

It is required to submit work/employment experience, dates, hours worked, supervisor names and supervisor phone numbers on the application in descending order, starting with your current job. Resumes or other documents cannot substitute a state application. Applicants who fail to submit a completed state application may not be considered.

Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts.  Confidential information that should be excluded or removed from these documents includes, but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age.  The job application packet checklist is not required to apply for this position.  Failure to follow these instructions may result in your application not being considered for this position.

Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Criminal Record Supplemental Questionnaire

Job Tags

Permanent employment, Full time,

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