Job Description

Are you ready to hit the ground running in a fast-paced, dynamic role? We’re scouting for an Executive Assistant who’s not just good at what they do but is great at making things happen. If you thrive on hard work, spring into action with ease, and have a talent for keeping the gears turning smoothly, we should chat!

Have you been called a dynamo of efficiency, a wizard of organization, or a champion of multitasking? If you’ve sprinted through roles like Chief of Staff, Office Manager, or Executive Assistant with flying colors, you might be the powerhouse we need. As an Executive Assistant you’ll race into the heart of executive tasks, navigate the strategic track, and be the glue that keeps this company sprinting smoothly. You'll work side by side with the CEO of a sales driven company and be a critical player in the decision-making team.

If you’re looking for a role where you can truly leave your mark and help propel the team towards new destinations, apply now. Be a part of shaping the future of a company that’s sprinting ahead!

Hours: FT

Pay range: $70-75K

Benefits: Unlimited PTO - take what you need but get your work done, major holidays, small business vibe

Contract or W2:  W2

Location: Wilmington, DE

Duties and responsibilities

• Work with department heads and executives to create, solidify, and manage systems and processes
• Inbox and Calendar management
• Problem-solve any bottlenecks or breakdown of systems or processes
• Work with department heads to build out Zendesk to eliminate 90% of support calls
• Oversee the strategy and logistics for attending tradeshows and conferences
• Become proficient in software platforms listed below to provide reports/insight to the executives and maximize utilization of these essential tools
• Be the glue that holds departments and people together
• Keep a finger on the pulse of the company
• Ensure the company is communicating effectively

Qualifications

• Structured and organized
• Extremely tech-savvy
• Quick learner
• Process-oriented
• Excellent written and verbal communication skills
• Identifies and takes proactive measures to solve problems, improve performance, and pursue continuous learning
• Strong work ethic 
• High level of confidentiality and discretion
• Ability to be diplomatic and supportive to other team members

Tools

• Hubspot
• MS Office Suite
• WordPress
• Kajabi
• Databox
• Monday.com
• Canva
• Zoom
• Zendesk

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